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Sections in a Hospital Sales Report.

This page details the sections of a Hospital sales report provides an in-depth examination of the report's components. Each section serves a crucial role in presenting essential information for effective financial analysis and decision-making within Paperless Hospital.

Header Section

In its default configuration, this section features prominent, bold text that spells out the company’s name and address. There is a system setting which when toggled replaces the default text with a pre-selected image in the header. This header image can either span the full width across the top of each page or be displayed with a limited width within the same section on each page.

Title Section

This section signifies the report type and the time frame it encompasses.

Revenue Summary Table

This section summarises all asset increases resulting from the transactions listed further down in the report. Sales transactions naturally contribute positively to the balances of Asset General Ledger accounts.

Consider a sales report that details transactions where the total cash received amounted to USD $200.00. In such a report, the Revenue Summary Table would feature a row specifically reflecting the increase in USD cash—an asset. This asset would be labeled as [11110] - Cash (USD). The number 11110, enclosed in square brackets, represents the unique system account number for the Cash (USD) general ledger account. Each general ledger account has its own distinct account number.

In addition to cash and bank account general ledger accounts (which we have already identified as assets), another type of asset that can increase during sales is accounts receivable (abbreviated as AR). These debts are considered assets because they likely provide future benefits to the company when the relevant debtors honor and pay them. Accounts receivable is a an account that has four child accounts, each representing a different type of debtor.

  • Corporates (AR) for other businesses.
  • Customers (AR)
  • Patients (AR). For an explanation on the differences between customers and patients, click here.
  • Medical aid societies (AR)

The Medical Aid Societies (AR) account is subdivided into the 30+ sub-accounts, each corresponding to a different medical aid society company. Given that claims constitute a significant revenue stream for medical practices, most reports will feature at least one or more of these 30+ Medical Aid Society sub-accounts in the Revenue Summary Table. An example of one of the Medical Aid Society sub-account is (AR) Cimas.

Consider a sales report that details transactions involving claims from different Cimas patients, who have policies of different currencies. Suppose the total claim amount across these patients is USD $100.00 (for premium Cimas policies) plus an additional ZIG $4440.00 (for non-premium Cimas patients treated within the same period). In such a case, the Revenue Summary Table would feature two separate rows, each corresponding to the Accounts Receivable (AR) asset [11330.09] - (AR) Cimas. Like any other asset in the summary table, the Cimas asset has a unique account number, which is 11330.09. In one of the rows corresponding to Cimas, the asset appreciation amount of USD $100.00 would be displayed, while in the other row, the ZIG $4440.00 appreciation amount would be shown.

Transaction Details Table (exclusive to detailed sales reports)

The Transaction Details Table, exclusive to detailed sales reports, provides a comprehensive breakdown of every service or inventory item sold within the hospital management software. The table boasts several columns, each offering valuable insights into the transactions. Here is a list of the columns in the order they appear from left to right:

  • date
  • time
  • journal entry number : Useful for identifying and potentially reversing specific transactions by referencing their unique entry numbers.
  • line description : 
  • patient full name :
  • quantity sold :
  • sales price : This column displays the price at which each item was sold, listed in the default currency of the system. The default currency is typically USD.
  • extended sales price : Calculated by multiplying the sales price by the quantity sold, this column represents the total revenue generated for each item.

Notably, sales prices are consistently listed in the default currency of the system, typically USD, ensuring uniformity across all reports regardless of the currency used in transactions.

The Transaction Details Table, a pivotal component found solely in detailed sales reports, provides an exhaustive breakdown of every service or inventory item sold within the hospital management software. It offers a comprehensive overview of transactions, including essential details such as date, time, journal entry number, item description, patient name, quantity sold, sales price, and extended sales price. Notably, sales prices are consistently listed in the default currency of the system, typically USD, ensuring uniformity across all reports regardless of the currency used in transactions.

The total displayed at the bottom of the Transaction Details Table encapsulates the aggregate sales values recorded within the report period, presenting a consolidated snapshot of the financial transactions. This total encompasses the sum of all sales activities, including any discounts applied during the specified timeframe. It serves as a valuable reference point for evaluating revenue generated from various sales endeavors within the hospital management system.

In comparing the total at the bottom of the Transaction Details Table with the information presented in the Revenue Summary Table, it's imperative to consider currency conversion. While the Transaction Details Table lists sales prices in the default currency, the Revenue Summary Table offers a breakdown of sales revenue by different currencies. To facilitate an accurate comparison, all currency values in the Revenue Summary Table must be converted into the default currency using relevant exchange rates. This meticulous conversion process enables users to conduct a thorough analysis of sales revenue across different currencies and gain insights into the overall financial performance of the hospital.

Ultimately, the Transaction Details Table and the Revenue Summary Table complement each other in providing a comprehensive understanding of sales revenue. While the Transaction Details Table furnishes detailed transactional information, the Revenue Summary Table offers a consolidated view of sales revenue by currency. By reconciling these two sources of data, users can derive actionable insights, identify trends, and make informed decisions to drive operational efficiency and financial success within the hospital.

 

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