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Sales Reports Instructions

In its default configuration, this section features prominent, bold text that spells out the company’s name and address. There is a system setting which when toggled replaces the default text with a pre-selected image in the header. This header image can either span the full width across the top of each page or be displayed with a limited width within the same section on each page.
This section signifies the report type and the time frame it encompasses.

This section summarises all asset increases resulting from the transactions listed further down in the report. Sales transactions naturally contribute positively to the balances of Asset General Ledger accounts.

Consider a sales report that details transactions where the total cash received amounted to USD $200.00. In such a report, the Revenue Summary Table would feature a row specifically reflecting the increase in USD cash—an asset. This asset would be labeled as [11110] - Cash (USD). The number 11110, enclosed in square brackets, represents the unique system account number for the Cash (USD) general ledger account. Each general ledger account has its own distinct account number.

In addition to cash and bank account general ledger accounts (which we have already identified as assets), another type of asset that can increase during sales is accounts receivable (abbreviated as AR). These debts are considered assets because they likely provide future benefits to the company when the relevant debtors honor and pay them. Accounts receivable is a an account that has four child accounts, each representing a different type of debtor.

  • Corporates (AR) for other businesses.
  • Customers (AR)
  • Patients (AR). For an explanation on the differences between customers and patients, click here.
  • Medical aid societies (AR)

The Medical Aid Societies (AR) account is subdivided into the 30+ sub-accounts, each corresponding to a different medical aid society company. Given that claims constitute a significant revenue stream for medical practices, most reports will feature at least one or more of these 30+ Medical Aid Society sub-accounts in the Revenue Summary Table. An example of one of the Medical Aid Society sub-account is (AR) Cimas.

Consider a sales report that details transactions involving claims from different Cimas patients, who have policies of different currencies. Suppose the total claim amount across these patients is USD $100.00 (for premium Cimas policies) plus an additional ZIG $4440.00 (for non-premium Cimas patients treated within the same period). In such a case, the Revenue Summary Table would feature two separate rows, each corresponding to the Accounts Receivable (AR) asset [11330.09] - (AR) Cimas. Like any other asset in the summary table, the Cimas asset has a unique account number, which is 11330.09. In one of the rows corresponding to Cimas, the asset appreciation amount of USD $100.00 would be displayed, while in the other row, the ZIG $4440.00 appreciation amount would be shown.

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